APS User Check List

Many changes have been implemented at the APS over the last few years to the facility and its user processes. Please familiarize yourself with what’s new by visiting our Returning to APS page.

  1. Register to obtain physical, remote/digital, or mail-in access approval.
     
  2. Set-up Your ANL Domain Account: 
    • Upon approval of your registration form, you will receive a separate email to set-up an ANL domain account. The email will come from <argonne@servicenowservices.com> with a subject line:  SET UP YOUR ARGONNE DOMAIN ACCOUNT.  Follow the instructions provided in that email.
    • Test your ANL domain account:   
      • If your password has been disabled, reset using your Password Enrollment Profile
      • For any assistance, or if you do not have a Password Enrollment Profile, contact the ANL Service Desk at 630-252-9999, option 4.
         
  3. Login to My APS Portal, a personalized link to access all user platforms (registration, proposals, ESAFS, NoMachine, training, gate pass requests, etc.).
     
  4. In your Portal, acknowledge the legal agreement between APS and your home institution (required for all users).
     
  5. Submit a proposal.
    • View a demo of the Universal Proposal System (UPS) here.
       
  6. Establish a user account to pay for supplies and services or for proprietary beam time if one is needed by setting up a purchase order.

After you are awarded beam time...

  1. Communicate with beamline staff to plan your beam time. You should receive an e-mail notice from the APS Scheduling System that provides the dates of your beam time and a link to assist you in starting your safety form.
     
  2. Complete an Experiment Safety Assessment Form (ESAF) for your experiment.
     
  3. Complete all training.  
     
  4. Arrange for delivery and return of samples/materials.
     
  5. The APS experiment hall floor is a radiation protection area and all persons accessing the floor MUST have a dosimeter. Please see here for guidance.
     
  6. Download APS Phone Application.
     
  7. Review DETAILED SITE ACCESS RULES FOR ARGONNE here. 
     
  8. REAL ID required for site access. Bring required documents with you when you arrive.
     
  9. Site access can only be granted to users identified as onsite users on approved Experiment Safety Assessment Forms (ESAFs), or if a Gate Pass is requested and processed by the User Program Office.  Visit the My APS Portal to request a Gate Pass.
     

  10. Argonne Welcome Center (formally Argonne Information Center, at the Main Gate) hours: 6:30 a.m. - 4:00 p.m. Central Time, Monday - Friday

    APS User Office (Building 401, Room B1100) hours: 8:00 a.m. - 4:30 p.m. Central Time, Monday - Friday
     

  11. A Gate Pass is required for users arriving on evenings, weekends, and holidays. Gate pass requests MUST be submitted in My APS Portal by the deadlines listed below (all times listed are Central). If you will be arriving on a holiday or laboratory shutdown period, please contact the APS User Office.

    • Evening Arrival (after 4:00 p.m., Monday – Thursday) deadline for request - 1:00 p.m., date of arrival
    • Weekend Arrival (Friday after 4:00 p.m., Saturday, and Sunday) deadline for request - 1:00 p.m., Thursday prior to arrival

    Secure your Gate Pass as early as possible to ensure site access and prevent delays with your experiment. Site access cannot be guaranteed if a request is submitted after the deadlines above, and entry may be denied.
     

  12. Always bring appropriate identification. Failure to provide appropriate documentation when required or providing fraudulent documentation will result in suspension of access approval, removal from the site, and possible cancellation of future access.
     
  13. If there is a justifiable need to have a family member(s)/significant other visit the Argonne site with you, they will need to request approval by registering as APS visitors.
     
  14. PLEASE NOTE: A reservation at the Argonne Guest House does not include access to Argonne.
     
  15. Directions and maps to Argonne National Laboratory
     
  16. After you have completed your experiment, you must Complete an End of Experiment form (EEF). The experiment spokesperson listed on the ESAF will be sent instructions.
     
  17. Acknowledge the APS and the beamline in any resulting publications.
     
  18. Notify APS of publications resulting from APS data.
     
  19. Notify the APS User Office if any of the following apply:
    Any changes in employer/institution/affiliation
    Any changes in name or immigration status/USCIS documents 
    Any civil or criminal problems
     

Questions/help via email:  apsuser@anl.gov. 

The U.S. Department of Energy Office of Science (SC), which is the primary sponsor of APS, requires that a limited set of information relating to your user project/experiment be transmitted to SC at the conclusion of the current fiscal year. A subset of this information, including your name, institutional affiliation(s), and project title(s), will be publicly disseminated as part of an SC user facility user projects/experiments database on the SC website, http://science.osti.gov, after the conclusion of the fiscal year. For proprietary projects, SC requests that the user provide a project title that is suitable for public dissemination.

 

To comment on the contents, please contact apsuser@anl.gov or 630-252-9090.