CAT Chat Minutes

June 12, 2006

Operations Updates -- Mark Beno

Beno provided a listing of statistics for Run 2-2006 showing that operations were better than the previous week with 4 faults versus 7 for the previous week. There seemed to be more RF problems than is the case normally.

The Epics workshop is going on now. There are Special Interest Group workshops today (Monday) and tomorrow morning. The actual meeting starts at noon on Tuesday and runs through the end of the week

Safety -- Edmund Chang

New vacuums are being purchased for the Machine Shops. The present vacuums are contaminated with lead and will be treated as hazardous waste material. Additional HEPA vacuums are available for use in the 432, 433, and 434 Machine Shops

ESAF Updates -- Bruce Glagola:

Additional fields have been added to the ESAF drop-down menu. The fields are now CAT, PUP, GUP, Set-up, and Non-x-ray.

Glagola reminded the attendees to make sure their users are meeting their core training requirements. Users must be trained before they start an experiment. Credit for sector orientation training can now be given on the APS Safety and Training web page. Contact the User Office if you experience problems and need assistance in this area.

Lisa Keefe raised an issue regarding whose responsibility it is when it comes to verifying user training completion, specifically Cyber Security Training and Electrical Safety Awareness. Apparently, IMCA-CAT sent users to take these two courses at a computer in their LOM. The users returned and said that they had completed the training, when, in fact, it was later determined that they simply ran out of time and didn't finish. Susan Strasser will research this responsibility and report back to the group.

[Strasser's response: An easy way to handle this particular situation (training done on the floor via computer) is to have the user print the completion certificate and have the beamline administrator or floor coordinator, depending on the decision on who should verify training completion, look at it and sign off on the posted ESAF. If a user takes training in the User Training Room, the User Office sends the user to the beamline with a completed checklist. If a Floor Coordinator administers training using paper copies of training materials and tests, the tests should be retained and can be used for verification, then sent to the User Office for TMS entry.

 If training is completed via the domain-account process, as soon as the user presses the Submit button, the course completion is recorded in TMS, in essential real time. Anyone using an Argonne computer can access TMS via the link below:

 or by going to Argonne Intranet from the Argonne Home Page and clicking on TMS. To access an individual profile, one needs to know the last name and badge number of the individual.]

 It was also noted that users on a particular ESAF might never show up. The loop, therefore, is not closed. The Floor coordinators should be made aware if someone listed on an ESAF does not show up.

Also, a comment made was that if someone on the ESAF is not trained, the experiment should be pulled. Whose responsibility is it to check to see if the training is complete -- the Beamline Scientist or the PI? Bruce Glagola will come up with a solution to this responsibility issue.

Reiteration from last week's CAT Chat -- Mark Beno:

In response to Steve Heald's concerns regarding the undulator switching out of user mode, the following is provided:

At 10:20 June 5 morning the log file for the 20-ID undulator shows
they were in the middle of a scan when this happened and for
about 10 minutes the IDs were not in user mode.
06/05/06 10:16:50.83 At Destination Gap = 16.589 Taper = 0.000
06/05/06 10:17:00.06 New Access : Operator
06/05/06 10:18:52.25 New Access : System Manager
06/05/06 10:26:34.67 New Access : User
06/05/06 10:27:04.95 Energy Request Gap = 16.810 mm Taper = 0.000 mm
06/05/06 10:27:05.02 Device Started Gap = 16.590 Taper = -0.001
06/05/06 10:27:06.79 At Destination Gap = 16.810 Taper = -0.001

This happened because the IOC that controls global ID access security was rebooted causing the access for the IDs to be set to system manager mode. The reboot was done because controls personnel were working with IT personnel to resolve some issues that arose from a recent Linux upgrade. Unfortunately, the impact of rebooting this workstation during user-operations was not fully conveyed to those doing the work.